Event binders have their own history in event management industry. They go way back before laptops and tablets were instituted and were the most commonplace weaponry of event managers. These binders contained in them printed documents and spreadsheets and detailed notes on each and every event. The binders held an important significance and were considered to be the event "bible" for that specific event. Managers would keep budget sheets, contact lists, notes, timelines, proposals, quotes, guest lists, and even details of seating arrangements. And because you would all your documentation and details in this folder with all your reference material – Flushable nonwoven wipes Manufacturers going sans it to any event related business meeting was disastrous.
Although the market has been invaded by the convenience brought by laptops and tablets, still one can see many a managers lugging one big event binder with them. It can be quiet puzzling to see people still using these binders with so many drawbacks instead of relying on better paperless event binder alternatives available. Let us look at the top few reasons why binders are dead: The topmost reason is that losing this event bible can shape into an unmitigated disaster. There are innumerable details which event managers need to track as every event has got its own elements of multifarious nature. Do you think it is feasible to redo the hard work of months and recollect the quotes and proposals, rebuild those analyses, rewrite those documents, contracts revised and re-track each decision? This mammoth task is impossible and especially so if you lose the binder days or weeks before the event. The solution is safely store all the information on computers or use services of online software for event management. Secondly, it can be time taking and cumbersome to locate specific event details in a paper binder. There may be hundreds and dozens of details present in those binders and sifting through each and every one of those sheets to find one detail can be both frustrating and embarrassing in front of the client specially. It is better to use computerized automated process modules which make it all easier to access with streamlined storage. Thirdly, it can be difficult to update information which is stored in papers. Once you revise and get new detail, how do you update in a paper folder by simply piling on sheets or crossing out old and writing new details? Or do you constantly keep updating spreadsheets and keeping new printout in the folder? The event keeps progressing and the data & information keeps evolving.
It is better and easier to update this on event based software and modification of information is easier. It is much easier to find, locate, alter and modify electronic data. Fourthly, in this green revolution age, it is crime to make extensive use of paper when an easy and better e-solution is readily available. Maintaining an event binder requires collecting masses of paper and updating and reprinting uses up more paper. Industries are making initiatives and taking concrete steps to reduce their carbon footprint and reduce destruction of trees. Event binders thus are a counter practice to conservation of paper and harm the environment. Environmentally speaking, the practice of using papers is detrimental to the concept of saving earth.
